AI & automation · CRM & workflows
Automations that follow up, sort and deliver for you
We connect your website, CRM, email, booking and store so leads get answered, orders get fulfilled and nothing falls through the cracks.
In short
WebVives sets up business automation for small teams. We connect your website forms, CRM, email, booking and online store so new leads get a reply, follow-ups go out on time, orders are fulfilled automatically and you get a simple summary. We use proven tools such as FluentCRM, Shopify Flow, n8n and Make, in your own accounts. You get a custom quote based on your needs after a free call.
400+
projects delivered since 2017
4.9/5
average from 250+ five-star reviews
100+
Shopify stores launched
30 days
free support after every project
Who it’s for
Built for teams like yours
The problem
Sound familiar?
Leads wait for a reply
Form enquiries sit in an inbox until someone has time.
Copy and paste all day
The same data typed into three different tools.
Follow-ups forgotten
Quotes and proposals go out, then nothing happens.
Manual order steps
Files, invoices and shipping handled one order at a time.
No single view
Leads and customers spread across email, sheets and apps.
Fear of breaking things
Automations nobody understands and nobody maintains.
Features
What we automate
Lead capture and reply
Forms create contacts, tag them and send a fast first reply.
Follow-up sequences
Timed emails or messages after enquiries, quotes and calls.
Booking flows
Calls booked, reminders sent and notes prepared before the meeting.
Order fulfillment
Downloads, print-on-demand and shipping triggered automatically.
CRM hygiene
Tags, stages and duplicates handled so your list stays clean.
Reports and summaries
A weekly summary of leads, bookings and sales.
AI where it helps
AI to sort, summarize or draft replies, always with a person in control.
Documented and owned
Clear documentation, in your accounts, easy to change.
Proof
Automations we’ve built
SOBU Method
A WordPress assessment and lead generation funnel for a coaching framework, built with Fluent Forms and FluentCRM.
Millsverse
An author website and book store where orders connect to BookVault, BookFunnel and direct downloads automatically.
Vocal Star Music
A Shopify music store where every paid file is delivered automatically after purchase.
How it works
Simple, clear process
Free call
We map how leads, orders and admin flow through your business today.
Plan the automations
We pick the few automations that save the most time.
Build and test
Built in your accounts and tested with real scenarios.
Hand over and support
Documentation, training and optional monthly support.
Packages
Automation packages
Every project gets a custom quote based on your needs after a free call.
Starter
One workflow that saves the most time.
Custom quote
- Process mapping call
- 1 automated workflow
- Form and CRM connection
- Email notifications
- Documentation
- 30 days of support
Growth
Teams that want leads and follow-ups automated.
Custom quote
- Everything in Starter
- Up to 5 workflows
- Follow-up sequences
- Booking automation
- Weekly summary report
- Training session
Custom
Complex stores and multi-tool setups.
Custom quote
- Order and fulfillment automation
- API integrations
- AI-assisted steps
- Ongoing support
Tool subscriptions are billed by each provider. You own every account and workflow.
We start with what you already use. Common choices are FluentCRM and Fluent Forms on WordPress, Shopify Flow on Shopify, and n8n or Make to connect other apps.
Sometimes. Some tools are free or one-off; others have monthly plans. We recommend the cheapest option that does the job reliably.
We add error alerts and documentation, and offer optional monthly support so someone checks your workflows.
Only where it helps, such as sorting enquiries or drafting replies, and always with a person in control of what goes to customers.
You do. Everything is built in your own accounts and documented.
Related services
Spend less time on admin
Book a call. We’ll map your busiest manual tasks and show you which ones to automate first.